Judging

1. Process Overview
judging-process-overview
1.1. Judging Process

Judging on Zealous was created to be as simple and quick as possible!

1. Receive and accept invitation: Open call organiser will invite you to judge any of the rounds (e.g. Shortlist, Final Round,…).

2. Score submissions: View each candidate in sequence and enter a score from 1 to 7 (7 being the best).

3. Confirm scores: You can revise any of your scores before confirming them to the organiser.

1.1. Judging Process

Judging on Zealous was created to be as simple and quick as possible. Here’s a very quick overview of the process to help you decide if you’d like to take part:

1. Receive & accept invitation: Opportunity organiser will invite you to judge any of the Open Call rounds (e.g. Shortlist, Final Round,…).

2. Score entries: View each candidate in sequence & enter a score from 1 to 7.

3. Confirm scores: You’re able to revise any of your scores and confirm them to communicate organiser.

judging-process-overview
2. Judging Invitation
2.1. Email invitation

When an organiser invites you to judge an Open Call round, you’ll receive an email invitation. The email will outline the judging window dates.

If you already have a Zealous account, clicking on accepting this request will redirect you to log in. Once you log in, accept the alert requesting you to judge.

If you don’t have an account, you’ll be redirected to register on Zealous. Once you register and log in, accept the alert requesting you to judge.

2.1. E-mail invitation

When an organiser invites you to judge an opportunity round, you will receive an e-mail invitation either you are an user or not. In the e-mail will inform you the judging opening and closing dates.

If you have already a Zealous account, once click on accepting this request you will be redirected to the login step, and once there you can accept alert.

If you are not registered, you will be redirected to the registration process instead, and once completed, to the alert panel to accept the invitation.

2.2. Invitation Alert

When you log in, you’ll be forwarded to your Alerts (you can access it at any time by clicking on the orange circle in the top menu).

The first alert should be your Judging invitation. You can Accept or Ignore the invitation. If you decline but change your mind at a later date, you’ll need to contact the Open Call organiser and ask them to invite you again.

If you accept, you’ll have a new alert to start scoring once Judging opens. Click start scoring and you’ll be redirected to all the submissions for the Open Call.

Please note! If you accept a judging invitation, you won’t be able to submit to that Open Call.

3. Submissions Overview
3.1. Start scoring submissions

You’ll get an email from us as soon as we’re ready for you to begin judging, and you’ll see an alert in your Zealous account’s Alerts.

Click ‘Score Submissions’ and you’ll be redirected to the Submissions overview. You’ll see all submissions with scoring options. At the top, you can keep track of how many submissions you have scored, and the button to start scoring.

You can start judging by clicking any submission or by clicking on start scoring.

3.1. Start scoring entries

You’ll get an email from us as soon as we’re ready for you to begin judging candidates or/and you will see an alert in your Zealous account alerts panel.

s soon as you click on ‘Score Entries’, you’ll be redirected to the Submissions overview, where you will see all entries with scoring options and on top will inform you about how many entries you have scored and button will say start scoring.

You can start scoring by clicking any entry or by clicking on purple button start scoring.

3.2. Score from overview

In case you have seen/scored a submission already and would like to change it quickly, just click on score entry or change score and the scoring panel (1-7) will appear.

Remember 7 is the best score, so if you give a submission a 7, it is perfect in your opinion.

3.3. Filter submissions

On the sidebar, you can filter options to find specific submissions that meet a certain criteria, and arrange them in different ways.

Quick Search lets you search for a specific key word in the submission’s title or description.

By Status lets you refine submissions by whether they are scored or unscored. This way, you can skip the submissions which you have already scored, to focus on those which you have yet to score.

By Score lets you refine scored submissions by score range. For example, you can see submissions which have a score between 5 to 7.

Sort By lets you change the order of the submissions. Selecting Submission date will display the most recently received submissions on top. Score will display submissions in order of score, highest (7) first at the top, lowest and non scored at the end. Alphabetical will order submissions in alphabetical order of the title. Artist will order submissions in alphabetical order of the artists’ names.

3.3. Filter entries

On sidebar, you have filter options to be able to find the right entries or search an specific one, plus being able to order them by different ways.

Quick search will help you to search for an specific key word on the title or description of the submission.

Status filter helps you to refine entries by scored or unscored. This way you will be able to jump all already scored entries for example to focus only in unscored ones.

By score helps you to refine scored entries by a range of score. For example, you can see the entries between 5 to 7 easily.

Sort by menu will change the order of the entries. If select Submission date, will display most recent entries on top. Score will display entries in order of score, highest (7) on top and lowest and non scored at the bottom. Alphabetical, will order entries based on their titles from A (top) to Z (bottom). Last, Artist will make entries ordered based on alphabetical of the artist name.

4. Score Submissions
4.1. How to score

Once you click Start Scoring, you’ll be redirected to the first unscored submission. You’ll see a top bar with submission title and the scoring options (1 to 7), followed by 4 tabs (Submission, Application Form, Portfolio and Team) and the sidebar.

Once you score (remember 7 is the best score), you’ll be redirected to the next unscored submission. If you like, you can use the arrows on the left and right of the page to navigate to the next or previous submission.

4.1. How to score

As soon as you click on Start Scoring, you’ll be redirected to the first unscored entry. You have a top bar with the title of the entry and the score options (1 to 7), the entry with the 4 tabs (Submission, application form, Portfolio and Team) and the sidebar.

Once you score (remember 7 is high and 1 is low), you can wait until score is saved and you will be redirected to next unscored entry. If you see any scored entry or you want to go to next or previous, you can use arrows on left and right of the pave to navigate through entries.

4.2. Sidebar

This is where you can keep an eye on how many submissions you have scored from the total (e.g. 0/433 means you have scored 0 entries from 433 total submissions).

The Back button will take you back to the submissions overview.

4.3. Submission sections

Each submission is divided into 4 tabs: Submission, Application Form, Portfolio and Team.


4.3.1. Submission

Here you’ll see the project which the candidate has submitted which can include include, a description, images, additional text and embedded media.

4.3. Parts of the entry

The entries are divided in 4 tabs: submission, application form, portfolio and team. All is about the submissions and the owner of it, that helps judge to understand the submissions and value it.


4.3.1. Submission

Here you will see the project applicant has added. Description, images, text and any media added will be displayed here.

4.3.2. Application Form

The organiser may have required candidates to complete a customised form. The candidate’s completed form can be found in the Application Form tab.

They can also upload any file which they have been asked for, e.g. CV, cover letter, etc.

4.3.3. Portfolio

This tab will show the candidate’s other projects from their Zealous portfolio, should you need to look at more of their work beyond the submission.

4.3.3. Portfolio

Here will be displayed other projects from the same applicant, that you can open in a new tab/window to check. This way you can value the work and skills of the applicant.

4.3.4. Team

Some submitted works will have been created by multiple collaborators, e.g. films. This tab will show the different collaborators who worked on the project.

5. Confirm and Review Scores
5.1. Confirm Scores

Once you have completed scoring and redirected to the Entries Overview, you will see all scores, and you can confirm them by clicking the confirm & email organisation button.

This will inform organiser that you have completed judging. If you don’t click it, scores will be shown to the organiser on real-time but they won’t be informed about you have finished.

5.1. Confirm Scores

Once you finish scoring, you’ll be redirected to the Submissions Overview. You’ll be able to see all of your scores. Once you decide you’re happy with them, let the organiser that you’re finished judging by clicking Confirm & email organisation.

If you don’t click it, scores will be shown to the organiser in real-time, but they won’t know that you have completed judging.

5.2. Review and Change Scores

Until judging closes, even after you have confirmed with the organiser, you can review and change your scores at any time.

If you change a score, the Confirm and email organisation button will be enabled again for you to click once finished.

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